Head of Administration (Male (1) Post)
Work Location: Yangon
Job type: Full-Time
Posted: 10-05-2022
Salary: Negotiate
Email: soe.htway@40hrs.com.mm
Job Responsibilities
- Manage budgets including line transfers, reconciling accounts and generating monthly and year-end reports.
- Participate in the development, preparation, and execution of annual budget and project estimated ending budget balances.
- Oversee and reconcile overall expenditures and non-compensation budget lines, including addressing variances, resolving budgetary issues, recommending funding sources and preparing drafts for yearly enhancement process.
- Provide oversight of departmental and graduate program budgets in consultation with departmental and program staff to ensure compliance with guidelines and approved budgets.
- Serve as the primary liaison between the Department and Financial Operations, Human Resources and other department.
- Maintain for budget remaining on a monthly basis.
- To establish departmental/ procedures and communication guidelines.
- Review, analyze and approve purchasing and expense requests in accordance with fiscal policy and within approval authority.
- Manage budgetary including travel; supplies; equipment; research funds; grants.
- Provide executive administrative support as needed to the Department.
- Oversee administrative areas and buildings that Company occupies to ensure adequate staffing and business appearance.
- Create and update administrative and travel/expense manuals.
- Monitor and ensure departmental compliance with policies and procedures;
- Develop, maintain and implement Staff Training Manual to provide updated resources to staff to utilize as a reference to stay within policies and procedures
- Develop and communicate Goals and Expectations for each staff member dependent on the department/program they are supporting
- Provide external resources such as workshops, webinars that staff can attend to help develop in areas that will strengthen them as a staff support other duties as assigned.
Job Requirements
- Thorough understanding of, or ability to quickly learn, the office equipment, recordkeeping systems, management information systems, and related protocols used in the organization.
- Excellent verbal and written communication skills.
- Professional and tactful interpersonal skills with the ability to interact with a varietyof personalities.
- Strong leadership and supervisory skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with proven ability to meet deadlines.
- Extremely proficient with Microsoft Office Suite or related software.
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